Halls of residence

Halls of Residence, book your room - University home

Book your room

Please enter your details and click Submit.
Fields marked * are mandatory

Title* First name*Family name/surname*Nationality*

Date of birth*

Gender*Preferred first name*Preferred family name/surname*

Home address*

Postcode

Country

Contact tel no*Mobile tel noEmail address*Arrival date at location. Please note, we will only be able to process applications where 48 working hours notice of arrival is provided.*

Departure date*

Student status*Course titleStudent or UCAS noReason to stay*Room preference*

A minimum of 48 working hours notice is required before arrival to allow for a room to be allocated.

Emergency contact details:
Please advise if you would also like your emergency contact person to also discuss details of your application ONLY. If you select no, we will be unable to discuss your application details with any other person unless you provide alternative consent:

If you have informed us of a medical condition or disability could you confirm if you would be able to evacuate the building independently in the event of an emergency?:

Your application may be refused in the following circumstances:

You are a current or previous resident whose behaviour in halls has been unacceptable and you have been subject to the halls disciplinary process
You are a current or previous resident who still owes hall fees
If you are applying late and we have no rooms left

Please note you will be charged from the arrival date selected,
however an early arrival will incur extra charges.

When you apply you will have to pay £50 upfront to secure your booking. That £50 will be reduced from your first term's rent. If you are applying for a summer stay and are already in halls you will not need to make another payment, however students not already in halls will need to make the £50 payment to secure a room for the summer.

Please tell us about any special requirements that we may need to be aware of: Please add any additional comments which may be helpful for your application: Please read our terms and conditions before submitting your booking. Full terms and conditions can be found here

I have read and understand the terms and conditions.

The information that you supply on your application will be held and processed in line with the Data Protection Act 2018, GDPR and subsequent legislation.
The information you provide will be treated confidentially, and only used to add you to our application system, allocate you a room in halls of residence and support you for the duration of your licence agreement.
We may contact you to confirm details of your booking or to request payment.
We may share certain elements of your details with external companies to enable us to deliver services to you. The list of companies we share your data with, and the reason why are listed below:

Omnipost.
To ensure a secure mail service can be provided.
Campus Life.
To enable customer communications to be sent to me.
Chosen security provider.
To enable us to provide support to you within your hall of residence.
Nottingham University staff.
To enable us to contact staff at Nottingham if required e.g the wellbeing team.

Our lawful basis for processing your data are:

Contract - this will enable us to provide you with a licence agreement

Legitimate Interest – this will enable us to provide you with services as detailed above and other services you would expect to receive from the University, for example services to assist with wellbeing.

The data provided on this form may be kept for up to 7 years. We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. After the retention period expires your data will be securely deleted in accordance with our Data Retention Policy and applicable UK GDPR requirements.

You have the right to control your data. These include -

The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object

You have the right to request erasure, restriction of processing or to exercise other rights under UK GDPR at any time. Further information of this can be found here on our website - Individual rights - Data protection - University of Derby. Alternatively you can email gdpr@derby.ac.uk
Our DPO is James Fussell on (01332) 591056.

Further information on how we handle your information and details of our DPO can be found here on our website - https://www.derby.ac.uk/its/datagov/privnotice/